Answer every parent. Book every tour.
Admissions enquiries peak at the same time every year, parents ask the same questions and fees need following up. AI agents answer parents and students, book tours and assessments, send fee reminders and keep families informed, so your office can focus on learners.
Who this is for: Private schools, preschools, tutoring centres, colleges, training providers, and music, dance and driving schools.
Where time and money leak.
Admissions peaks
Enquiries arrive in waves, often in the evening, and each needs a prompt, accurate answer.
Tour and assessment bookings
Every booking takes several messages.
Fee follow-ups
Overdue fees need consistent, respectful reminders.
Parent questions
Term dates, uniforms, transport, aftercare: the same questions every term.
Course enquiries
Prospective students compare providers at night.
The AI agents that fit, and what each one does here.
Add the ones you want to your plan as you read; they are collected on the pricing page for you.
AI Website Assistant
Answers parents and students about admissions, fees, term dates and courses, and captures the enquiry.
AI Booking Agent
Parents book school tours, assessments or trial lessons online.
Payment Reminder Agent
Respectful fee reminders with a payment link; payment arrangements go to the bursar.
WhatsApp Assistant
Parent updates and event reminders on WhatsApp, to parents who opted in.
Email Campaign Agent
Open-day and course invitations to people who agreed.
Staff and HR Assistant
Staff look up policies and procedures.
Step by step, for each agent.
AI Website Assistant
- Starts withA visitor asks a question on your website, at any hour
- The agentThe assistant answers from your approved information, in English or Afrikaans
- The agentWhen the visitor is ready, it offers the form, a booked call or WhatsApp
- You getThe lead is saved and emailed to you within seconds
- A personAnything complex, sensitive or upset goes to a person, with the conversation attached
You stay in control: You approve what it knows. It says it is an AI, says when it is not sure, and never invents prices or promises.
AI Booking Agent
- Starts withA customer asks to book, on your site or in the chat
- The agentIt shows only the times you are open, in the customer's time zone
- You getConfirmation and calendar invite go out at once; you are notified
- The agentReminders go out before the appointment; changes and cancellations update your diary
- A personYou set the hours, limits and blocked days; your team sees every booking
You stay in control: Your hours, your limits, your blocked dates. One upcoming booking per person, and no double bookings.
Payment Reminder Agent
- Starts withAn invoice passes its due date in your accounting system
- The agentA polite reminder goes out on your schedule, with a payment link
- A personQueries, disputes and payment arrangements go to a person
- You getPayments are matched and reminders stop automatically
You stay in control: Your wording and schedule. Fair, lawful collection language; never threatening.
WhatsApp Assistant
- Starts withA customer messages your WhatsApp business number
- The agentIt answers, books or checks status using the same brain as your website
- You getBookings, leads and payment links go into your systems
- A personYour team can take over the chat at any time, with the history attached
You stay in control: Runs on a verified business number with approved message templates. Only messages people who opted in.
Email Campaign Agent
- Starts withYour news, offers and an opted-in contact list
- The agentIt drafts the campaign and checks every address against the opt-out list
- A personYou approve the campaign before it is sent
- You getSent with unsubscribe; opt-outs are permanent; a short report follows
You stay in control: Consent only. Every email names you and carries an unsubscribe link.
Staff and HR Assistant
- Starts withA staff member asks a question
- The agentIt answers only from your approved documents and shows the source
- A personPersonal, disputed or uncovered questions go to HR or a manager
- You getCommon questions stop interrupting managers
You stay in control: Answers only from documents you approve. Never decides anything about a person.
How each benefit pays.
No invented statistics. These are the mechanisms; the calculator below puts your own numbers to them.
Income created
- More enquiries become tours, and more tours become enrolments
Money collected
- Fees followed up on time, in the same respectful tone
Time saved
- The office stops answering the same parent questions
Family experience
- Parents get answers in the evening, when they have time to ask
What are slow replies and fee follow-ups costing you?
Change the example values to your own. Nothing you type here is sent anywhere unless you choose to book a call about it.
Example values, to replace with yours.
What this is costing you, a month
- Annual fees at stake from slow replies, each monthR0
- Office time on repeat questionsR0
How this is worked out
Slow enquiries a month x the share who would enrol x annual fee. Office hours a week x hourly cost x 4.33 weeks.
Your figures and chosen agents are added to the booking notes for you to edit before you send anything.
What a day looks like with AI agents in place.
Parents of Grade 4 get a reminder about tomorrow's outing, on WhatsApp.
Fee reminders go to families 10 days overdue; two ask for an arrangement and are passed to the bursar.
A parent asks about Grade 1 places for next year and books a school tour.
An illustration of how the agents work together, not a client story.
Built for the rules your industry works under.
- Children's personal information needs a parent's or guardian's consent (POPIA sections 34 and 35). The agents talk to parents and adult students.
- No academic, psychological or medical advice; those questions go to staff.
- Fee reminders use respectful wording; arrangements are decided by people.
- Photos of learners are never posted without parental consent.
- In the UK, EU and US the same care applies under their own laws (UK GDPR and PECR, the EU GDPR, and US rules such as CAN-SPAM). We confirm the rules for your country before any build.
Our recommendation for education.
Start on Growth, then add what you need.
Suggested add-ons: Payment Reminder Agent, WhatsApp Assistant, Email Campaign Agent. You can start small and add agents one at a time.
Try it before you call
Every parent answered, every tour booked.
Book a 30-minute call and we will show you what we would build first for your education business.