Recruiters placing people, not scheduling them.
Recruiters spend hours answering candidate questions, arranging interviews and updating clients. AI agents take that admin, so recruiters spend their time on the conversations that place people. Decisions about candidates always stay with people.
Who this is for: Recruitment agencies, staffing and temp agencies, executive search and HR consultancies. iCodeAI's group includes Femploy, a specialised recruitment business.
Where time and money leak.
Candidate questions
Has my CV been received? What is the salary? Where is the interview?
Interview scheduling
Matching candidates' and clients' diaries takes calls and emails.
Client updates
Clients want to know where each role stands.
New client enquiries
Businesses looking to hire need a fast response.
The AI agents that fit, and what each one does here.
Add the ones you want to your plan as you read; they are collected on the pricing page for you.
AI Website Assistant
Answers candidate questions about roles and process, and takes new client enquiries.
AI Booking Agent
Candidates book interview slots from times the client has offered.
AI Follow-up Agent
Client update emails and follow-ups on new hiring enquiries.
WhatsApp Assistant
Candidates get interview reminders and directions on WhatsApp.
Staff and HR Assistant
Recruiters look up your procedures, templates and client terms.
Daily Owner Briefing
Daily summary: interviews today, offers pending, new roles, overdue follow-ups.
Step by step, for each agent.
AI Website Assistant
- Starts withA visitor asks a question on your website, at any hour
- The agentThe assistant answers from your approved information, in English or Afrikaans
- The agentWhen the visitor is ready, it offers the form, a booked call or WhatsApp
- You getThe lead is saved and emailed to you within seconds
- A personAnything complex, sensitive or upset goes to a person, with the conversation attached
You stay in control: You approve what it knows. It says it is an AI, says when it is not sure, and never invents prices or promises.
AI Booking Agent
- Starts withA customer asks to book, on your site or in the chat
- The agentIt shows only the times you are open, in the customer's time zone
- You getConfirmation and calendar invite go out at once; you are notified
- The agentReminders go out before the appointment; changes and cancellations update your diary
- A personYou set the hours, limits and blocked days; your team sees every booking
You stay in control: Your hours, your limits, your blocked dates. One upcoming booking per person, and no double bookings.
AI Follow-up Agent
- Starts withA new enquiry, booking or quote arrives
- The agentIt creates or updates the lead, deal and follow-up task in your CRM
- The agentFollow-up emails go out on schedule, only with consent, each with an opt-out
- You getReplies and bookings move the deal on; opt-outs are permanent
- A personYour team sees every lead, note and task, and steps in at any point
You stay in control: You approve the email wording. Anyone who opts out is never emailed again.
WhatsApp Assistant
- Starts withA customer messages your WhatsApp business number
- The agentIt answers, books or checks status using the same brain as your website
- You getBookings, leads and payment links go into your systems
- A personYour team can take over the chat at any time, with the history attached
You stay in control: Runs on a verified business number with approved message templates. Only messages people who opted in.
Staff and HR Assistant
- Starts withA staff member asks a question
- The agentIt answers only from your approved documents and shows the source
- A personPersonal, disputed or uncovered questions go to HR or a manager
- You getCommon questions stop interrupting managers
You stay in control: Answers only from documents you approve. Never decides anything about a person.
Daily Owner Briefing
- Starts withEach night it gathers yesterday's activity from your systems
- The agentIt writes a short summary: leads, bookings, calls, payments, problems
- You getOne message reaches you at the time you choose
- A personItems needing your decision are listed first, with one-tap links
You stay in control: Only you choose who receives it. It reports; it does not act on its own.
How each benefit pays.
No invented statistics. These are the mechanisms; the calculator below puts your own numbers to them.
Time saved
- Interviews scheduled without back-and-forth
- Candidate questions answered automatically
Income created
- More recruiter time on placing people
- New client enquiries answered the same day
Candidate experience
- Candidates always know where they stand
What is admin costing your recruiters?
Change the example values to your own. Nothing you type here is sent anywhere unless you choose to book a call about it.
Example values, to replace with yours.
What this is costing you, a month
- Recruiter time on adminR0
- Placement fees from time freedR0
How this is worked out
Admin hours a week x hourly cost x 4.33 weeks. Your estimate of extra placements a month x average placement fee.
Your figures and chosen agents are added to the booking notes for you to edit before you send anything.
What a day looks like with AI agents in place.
Today's candidates get interview reminders with directions and parking.
A candidate asks whether a role is hybrid. The assistant answers from the job brief.
Clients get an update on each open role.
An illustration of how the agents work together, not a client story.
Built for the rules your industry works under.
- The agents never screen, rank or reject candidates. Decisions about people are made by people (POPIA section 71, GDPR Article 22).
- No information about race, disability or health is collected in a chat; employment equity data is handled through your own secure process.
- Candidates consent before their details are shared with a client.
- In the UK, EU and US the same care applies under their own laws (UK GDPR and PECR, the EU GDPR, and US rules such as CAN-SPAM). We confirm the rules for your country before any build.
Our recommendation for recruitment.
Start on Growth, then add what you need.
Suggested add-ons: WhatsApp Assistant, Staff and HR Assistant, Daily Owner Briefing. You can start small and add agents one at a time.
Try it before you call
Your recruiters on calls that place people.
Book a 30-minute call and we will show you what we would build first for your recruitment business.