Faster quotes. Cleaner paperwork.
Industrial businesses win on response time and lose hours to paperwork. AI agents turn requests for quotation into quotes from your price lists, capture supplier invoices, answer order-status questions from your system and give staff instant answers from your technical documents.
Who this is for: Manufacturers, wholesalers, distributors, engineering workshops and suppliers to industry.
Where time and money leak.
Requests for quotation
RFQs wait in the inbox while estimators are busy, and buyers go with whoever answers first.
Supplier invoices
Invoices are captured by hand and matched to orders line by line.
Order status questions
Buyers and reps phone to ask when an order will ship.
Technical questions
Staff interrupt senior people for specifications and procedures.
Debtors
Overdue accounts are chased when someone has time.
The AI agents that fit, and what each one does here.
Add the ones you want to your plan as you read; they are collected on the pricing page for you.
Order and Quote Agent
Reads RFQs, prices standard items from your price list or ERP, drafts the quote and sends it for approval above your limit.
Invoice and Document Capture
Reads supplier invoices, matches them to purchase orders and flags differences.
WhatsApp Assistant
Buyers and reps check order status from your system on WhatsApp or the website.
Staff and HR Assistant
Staff look up specifications, SOPs and safety procedures from approved documents, with the source shown.
Payment Reminder Agent
Statement and overdue reminders to customers.
Daily Owner Briefing
Daily summary: quotes sent and won, orders shipping, invoices flagged, debtors.
Step by step, for each agent.
Order and Quote Agent
- Starts withA customer asks for a part, product or job
- The agentIt checks your live stock system or price list
- The agentIt sends a quote and a secure payment link
- A personQuotes above your limit wait for your approval
- You getCollection point or delivery is arranged and logged
You stay in control: Prices and stock come only from your live system. You set the approval limit.
Invoice and Document Capture
- Starts withA supplier invoice or receipt arrives by email or upload
- The agentIt reads the fields and checks the totals and the matching order
- A personA person approves it for payment or sends it back
- You getIt goes into your accounting system with an audit record
You stay in control: Nothing is paid without a person's approval. Mismatches are flagged, never forced through.
WhatsApp Assistant
- Starts withA customer messages your WhatsApp business number
- The agentIt answers, books or checks status using the same brain as your website
- You getBookings, leads and payment links go into your systems
- A personYour team can take over the chat at any time, with the history attached
You stay in control: Runs on a verified business number with approved message templates. Only messages people who opted in.
Staff and HR Assistant
- Starts withA staff member asks a question
- The agentIt answers only from your approved documents and shows the source
- A personPersonal, disputed or uncovered questions go to HR or a manager
- You getCommon questions stop interrupting managers
You stay in control: Answers only from documents you approve. Never decides anything about a person.
Payment Reminder Agent
- Starts withAn invoice passes its due date in your accounting system
- The agentA polite reminder goes out on your schedule, with a payment link
- A personQueries, disputes and payment arrangements go to a person
- You getPayments are matched and reminders stop automatically
You stay in control: Your wording and schedule. Fair, lawful collection language; never threatening.
Daily Owner Briefing
- Starts withEach night it gathers yesterday's activity from your systems
- The agentIt writes a short summary: leads, bookings, calls, payments, problems
- You getOne message reaches you at the time you choose
- A personItems needing your decision are listed first, with one-tap links
You stay in control: Only you choose who receives it. It reports; it does not act on its own.
How each benefit pays.
No invented statistics. These are the mechanisms; the calculator below puts your own numbers to them.
Income created
- Quotes out the same day win more orders
Time saved
- Invoices captured and matched automatically
- Fewer interruptions for order status and specs
Money collected
- Debtors reminded on schedule
What are slow quotes and manual capture costing you?
Change the example values to your own. Nothing you type here is sent anywhere unless you choose to book a call about it.
Example values, to replace with yours.
What this is costing you, a month
- Orders lost to slow quotesR0
- Time spent capturing invoicesR0
How this is worked out
RFQs a month x the share lost to slow quotes x average order. Invoices a month x minutes each / 60 x hourly cost.
Your figures and chosen agents are added to the booking notes for you to edit before you send anything.
What a day looks like with AI agents in place.
Five RFQs that arrived overnight are priced from your list; two above your limit wait for approval.
Forty supplier invoices are captured and matched; one with a price difference is flagged.
A rep checks on WhatsApp when an order ships and gets the date from your system.
An illustration of how the agents work together, not a client story.
Built for the rules your industry works under.
- Prices and stock come only from your ERP or approved price lists; quotes above your limit wait for a person.
- Technical and safety answers come only from approved documents, with the source shown.
- Nothing is paid without a person's approval.
- Integrations with systems such as Sage, Syspro, Pastel or Xero are scoped and tested in each project.
- In the UK, EU and US the same care applies under their own laws (UK GDPR and PECR, the EU GDPR, and US rules such as CAN-SPAM). We confirm the rules for your country before any build.
Our recommendation for manufacturing.
Start on Enterprise, then add what you need.
Suggested add-ons: Order and Quote Agent, Invoice and Document Capture, Staff and HR Assistant. You can start small and add agents one at a time.
Try it before you call
Quote first. Capture less. Answer faster.
Book a 30-minute call and we will show you what we would build first for your manufacturing business.